For organizations
Setting up your organization
From no account to a public profile students can follow. Worth doing properly once: your profile is what every event and post you publish is attached to.
1. Apply
Go to concordiatracker.com/organizer/apply and sign in with the account you will run the club from (Google, Apple, or email). Then answer a few questions: the club’s name and handle, what it does, what it mostly posts, roughly how many members it has, your role, a contact email, and optionally a link that shows it is really you, such as an Instagram page.
Your organizer dashboard opens as soon as you submit, so you can set up the profile and draft events straight away.
A new club starts pending. Nothing you publish reaches students until an administrator approves the club; approval gates publication, not setup.
If we sent you an invitation link instead, open it: it either sets up a new club with you as its owner or hands you a profile we have already prepared, and you review everything before it is yours.
2. The setup walkthrough
The first time you open the dashboard, a short walkthrough asks whether you are the president (if not, you keep full access and invite them as an owner alongside you), then your handle, profile, a first event, and your team. Every step can be skipped and picked up later.
3. Your public profile
Profile is the most important screen in the portal. Students judge whether to follow you from it, and your brand colour carries through the feed so your events are recognisably yours.
- Name and handle: the handle is your address on the site, so pick it deliberately.
- Bio: a few lines on who you are and what you run. It can hold links.
- Logo and banner: uploaded from your device and cropped to the exact shape they appear in. The logo appears on every event card; the banner heads your profile.
- Brand colour: used for your event cards when an event has no image of its own.
- Links: website, Instagram, X, LinkedIn, each with an optional title. Only the ones you fill in are shown.
A live preview, drawn with the same component students see, updates as you type.
4. Get verified
Verified organizations show a blue seal, which tells students the account genuinely represents your group. Verification is granted by an administrator: reach out once your profile is filled in.
5. Bring your team in
From Team, invite someone who already has an account by name or handle, or anyone by email, and choose their role. An email invitation is a link you can also send however you like.
Roles decide what each person can do (post, publish events, edit the profile, manage the team), and you can create your own. Activity records every change to the club with who made it, and most changes can be undone from there.
This matters more than it looks for student groups: when your executive turns over, remove the outgoing members, invite the incoming ones, and hand ownership over. The account, followers, and history carry on.